Copyright Agent A/S is incorporated in Denmark and operates globally, with subsidiaries in the United Kingdom, Belgium and the United States (collectively referred to as “we”, “us”, “our”).
While our place of incorporation determines our primary legal jurisdiction and lead supervisory authority for data protection purposes, we process personal data in compliance with applicable privacy laws in each jurisdiction where individuals reside, including the United Kingdom (UK) GDPR, European Union (EU) GDPR, and United States (US) federal privacy principles.
This ensures that all personal data we handle is protected in accordance with the highest applicable standards, regardless of where our data subjects are located.
Our contact information can be found below:
Copyright Agent A/S
Kronprinsensgade 4
1114 Copenhagen
Denmark
CVR: 37597287
Copyright Agent Benelux BV
Carnotstraat 39
2060 Antwerp
Belgium
CBE Number. 0541831904
Copyright Agent UK Ltd
C/O Charterhouse Financial Accountants
42-44 Clarendon Road
Watford
WD17 1JJ
Companies House Reg No: 11747843
Copyright Agent US, Inc.
2658 Griffith Park Blvd., #801
Los Angeles
CA 90039
The United States of America
Company No. 84-2631524
1. Scope and Purpose
This policy applies to individuals in the UK, EU and the US.
This policy also covers the processing of personal data in the context of copyright enforcement cases, including data submitted by Partners, detected through automated tools, or collected about alleged infringers.
By using our websites and services, you consent to the processing of your personal data according to this policy and applicable laws.
2. Categories of Data Subjects
We process personal information for the following groups:
Individuals or entities involved in copyright enforcement cases (alleged infringers)
Partners/individuals who submit content for monitoring/protection
Users whose content is identified in machine learning detection processes
Photographers, content creators, and other rights holders (including image or stock agencies)
Employees or representatives of our Partners
Individuals appearing in photographs submitted to us
Users of the website contact form
3. Types of Personal Data Collected
We may collect:
Contact Information: Name, email, postal address, phone number
Communications & Interaction Data: Emails, notes made during calls, and email interaction data (such as timestamps when emails are opened, email client used, link clicks, delivery status, and bounce records)
Sensitive Data: Only where necessary and with explicit consent (e.g., financial accounts)
Certain personal data may also be processed indirectly through case data and automated detection tools, as further described in Section 4
4. Data Collected from Public and Third-Party Sources (GDPR Article 14(2))
We may also collect data indirectly, including:
Data obtained from publicly available databases, domain registries, and other legal or business records
Business partners, affiliates, or service providers
Online platforms or social media (where legally permitted)
Case Data: Content metadata, URLs, digital fingerprints, images, videos, or other materials submitted for enforcement
ML Detection Data: Data collected through automated tools, including algorithmic profiling for infringement detection
When collected indirectly, we provide information in compliance with GDPR Article 14(2), including:
Categories and source of personal data
Purpose and legal basis for processing
Recipients or categories of recipients
International data transfers and safeguards
Retention period
Data subject rights
Right to lodge a complaint
Whether provision of data is legally or contractually required
Any automated decision-making or profiling
5. Legal Bases and Purposes for Processing
6. Data Retention
Data is retained as long as necessary to provide services, comply with legal obligations, resolve disputes, or enforce rights.
Data is securely deleted or anonymized after retention.
7. Sharing of Personal Data
We share data with:
Service providers (IT, hosting, analytics, payment) under contract
Subsidiaries for internal operations
Professional advisors (lawyers, collection agencies, auditors, accountants)
Regulators or authorities as required
Business successors in mergers or acquisitions
We will only pass on your personal data to third parties if:
You have given your express consent pursuant to Art. 6 para. 1 sentence 1 lit. a GDPR;
The disclosure pursuant to Art. 6 para. 1 sentence 1 of GDPR is necessary to assert, exercise or defend legal claims and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data;
In the event that a legal obligation exists for the transfer pursuant to Art. 6 para. 1 sentence 1 lit. c GDPR;
This is legally permissible and is necessary for the processing of contractual relationships with you pursuant to Art. 6 para. 1 sentence 1 lit. b GDPR.
8. International Data Transfers
Insofar as the transfer is necessary to assert, exercise or defend legal claims or to provide our contractually owed services, Copyright Agent A/S or any of its subsidiaries also transfers personal data to third countries (Art. 49 para. 1 b), c) GDPR)
UK/EU: Transfers outside the UK or EEA are safeguarded with Standard Contractual Clauses (SCCs), adequacy decisions or other approved safeguards.
US: We apply reasonable contractual and technical safeguards consistent with applicable US privacy laws.
Enable site functionality, analytics, personalization, marketing
Consent required in UK/EU
Users can manage cookies via browser settings
We reserve the right to use tracking technologies within our electronic communications (including emails). These technologies allow us to verify whether an email has been delivered, opened, or if specific hyperlinks within the email have been clicked. We use this information to confirm receipt of important legal or case communications, improve communication effectiveness, and ensure the delivery and integrity of our notices. If you do not wish to be tracked via email, please contact your respective Copyright Advisor or email us at legal@copyrightagent.com.
14. External Links & Third-Party Sites
We are not responsible for external sites linked from our website
15. Contact Us
If you have any questions or complaints regarding the processing of your personal data, you are welcome to contact us over email. Our email address is legal@copyrightagent.com.
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